Payroll Software and Operations

This section covers software-side payroll language: payroll runs, pay and deduction coding, operational controls, closeout steps, and the system labels that keep payroll organized.

Use it when the term is mainly operational rather than purely definitional.

Current pages:

• Payroll Run explains the full processing event used to calculate and prepare payroll.
• Payroll Approval explains the formal review checkpoint before payroll moves forward to payment.
• Payroll Preview explains the pre-release review view of payroll results.
• Payroll Batch explains grouped payroll activity processed together in the system.
• Payroll Import explains how payroll-related data enters the system from another source.
• Payroll Export explains how payroll-related data leaves the system for downstream use.
• Payroll Lock explains the control point where ordinary edits to the current run are restricted.
• Pay Code explains the broader system-label concept used to classify payroll activity.
• Payroll Variance explains meaningful differences that payroll review needs to investigate.
• Payroll Close explains the operational closeout stage after the payroll run.
• Earnings Code explains the payroll-system labels used to classify pay types.
• Deduction Code explains the payroll-system labels used to classify reductions from pay.
• Payroll Journal explains the organized payroll record used to summarize run activity.
• Payroll Exception explains unusual conditions that need payroll review.

In this section

• Deduction Code
  What a deduction code means in payroll systems, how payroll uses it, and why it helps separate reduction types clearly.
• Earnings Code
  What an earnings code means in payroll systems, how payroll uses it, and why separate pay types need separate treatment.
• Pay Code
  What a pay code means in payroll, how it relates to system coding, and why payroll systems need structured labels for different treatments.
• Payroll Approval
  What payroll approval means, when it happens in payroll operations, and why a run should be formally reviewed before pay is released.
• Payroll Batch
  What a payroll batch means, how payroll systems use it, and why grouped work sets matter in controlled payroll processing.
• Payroll Close
  What payroll close means, how it fits after the payroll run, and why it matters to payroll control and follow-up.
• Payroll Exception
  What a payroll exception means, why it matters in payroll operations, and how unusual results move into review or correction work.
• Payroll Export
  What a payroll export means, how payroll systems use it, and why payroll data still needs control after it leaves the system.
• Payroll Import
  What a payroll import means, how payroll systems use it, and why imported data must still be reviewed before payroll is approved.
• Payroll Journal
  What a payroll journal means in payroll operations, how it summarizes payroll activity, and why it matters after the run.
• Payroll Lock
  What a payroll lock means, when it happens, and why locking the reviewed run matters to payroll control.
• Payroll Preview
  What a payroll preview means, how payroll teams use it, and why reviewing provisional results matters before approval.
• Payroll Run
  What a payroll run means, how it works in payroll operations, and why it is more than just the payday itself.
• Payroll Variance
  What a payroll variance means, how payroll teams use it in review, and why it matters before approval.